Admin Dashboard Case Study

[Client name] ran daily operations from shared spreadsheets and messaging groups. We built a secure admin dashboard in [12] weeks that gives managers live figures and gives staff a single place to record their work.

The Challenge

Orders, staff tasks and stock levels were tracked in several spreadsheets edited by different people. Version conflicts were common, and managers spent hours each week combining files before they could see how the business was performing.

There was no control over who could view or change sensitive data. When errors appeared, nobody could tell who had made the change or when it happened.

Our Solution

• Mapped existing workflows with each team to understand which data they entered and which reports they needed.
• Designed a clean interface in Figma with tables, filters and charts focused on daily decisions.
• Built the backend in Laravel with a MySQL database and a REST API for future mobile use.
• Added role-based permissions so staff, supervisors and owners see only what they need.
• Created an audit log that records every change with the user and timestamp.
• Imported historical spreadsheet data and automated recurring reports sent by email.

How We Worked

Key Takeaway

Before building internal software, sit with the people who will use it every day and watch how they work now. Starting with the most painful process earns quick trust, and role-based access plus an audit trail prevents many disputes. Moving off spreadsheets is as much about habits as technology, so plan for training.